Staying up-to-date with technology can be challenging. There are new devices, apps, software packages and technologies released so regularly that staying up-to-date seems like a daunting task. However, in the office, there are some technologies that we rely on more heavily than we might even like to admit. In a world where paperless offices are becoming more and more common, we still have a reliance on the office printer. No matter what way you look at, the office printer is an essential part of any office landscape. From employee contracts to cafeteria notices, we rely on this one device for a huge amount of our output. It’s important that you do what you can to keep your printer maintained and working to its full potential. However, a time will come when you need to replace your faithful printer as it becomes more outdated and ultimately effects productivity. There are a few things you can keep an eye out for, to make sure you know when it’s time to update your printer. Keep reading to learn how to recognise when to replace an outdated printer and bring your office back up-to-date.
An obvious way to determine whether you need to replace your printer is when having to fix problems routinely. Problems associated with blotching and streaking are ones, while related to routine maintenance, can also indicate the need for a new printer. Printer cartridges that seem to empty too quickly can be an indication of needing a new printer, and then, of course, there is the aggravating paper jam, which can also be a sign if it happens too often. The great benefit of technology is it should make work efficient, and standing over your printer trying to fix another problem, or worse yet paying to have someone fix the problem, is a telltale sign that it is time for a new printer.
Another indication is whether your existing printer is compatible with current technologies. First and foremost, if you find that you cannot find printer ink and toner, other supplies, and parts that are compatible with the model of your printer, then consider purchasing a new printer. Additionally, your printer should have many of the same functions that are seen in the modern office. Today’s printers come with a number of features, including some that can record information and record the printer’s analytics. Having a printer that is compatible with other office equipment and software allows you to function more efficiently.
While the temptation is to hold onto a printer that is in particularly good condition, a printer that cannot keep up with a large volume of jobs is a hindrance. If your business grows and more people are using the machine, then naturally a printer not used to this much work will not meet the needs of the business. Furthermore, the older the printer the less likely you are going to have functions that allow you to print colour, print double-sided copies, and that have wireless capabilities, and this is a time to consider replacing your printer.
Finally, if your printer is extremely slow or if it costs too much per page to print, then consider replacing your printer. Printers that are slow not only take up time, but they are also crying out that they need to be updated or replaced. Moreover, outdated printers tend to use up toner and ink much quicker than updated versions. Plus, upgraded printers are not as expensive to purchase as they were in the past, as you can find reasonable printers with all of the functionality you could need for affordable prices.
Even at the fast pace in which technology is moving, businesses and consumers can extend the life of their printers through routine maintenance so replacing a printer happens when the machine is no longer functional or compatible. Today’s printer manufacturers often show owners ways in which to properly care for the machine to maximise the use of the printer. However, if you have to replace a printer, there are a number of options that can fit any budget and get your office back to a position where you can be as productive as possible.